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Free painter estimate template

Help customers understand the difference between painting a room and preparing it properly. List the walls, trim or exterior surfaces, then spell out prep work, coats and materials. Use square feet, days or a fixed job price to match how you actually estimate painting work.

  • No signup, no email required
  • Trade-specific starting line items
  • Print or save as PDF instantly

1. Choose your trade

We'll load typical line items to start from. Every one of them is editable.

2. Who it's from and for

3. Line items

Prices start at zero on purpose — put in your own rates.

  • $0.00
  • $0.00
  • $0.00
  • $0.00

Your quote

Total $0.00

Quotation

Quotation

Q-0001

Issued
Valid until

Line items

  • Surface preparation — filling and sanding

    Qty
    1
    Unit price
    $0.00
    Amount
    $0.00

  • Painting labor (per day)

    Qty
    3
    Unit price
    $0.00
    Amount
    $0.00

  • Paint and materials

    Qty
    1
    Unit price
    $0.00
    Amount
    $0.00

  • Cleanup and debris removal

    Qty
    1
    Unit price
    $0.00
    Amount
    $0.00
Subtotal
$0.00
Tax (0%)
$0.00
Total
$0.00

Notes

Two coats applied throughout. Furniture moving and covering is included.

Payment terms

Payment due on completion.

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What to include in a painter estimate

  • Rooms or exterior surfaces, measured areas and whether ceilings, doors and trim are included.
  • Patching, sanding, caulking and primer requirements before finish coats.
  • Paint product, sheen, colors and number of coats for each surface.
  • Labor by day, square foot or fixed scope, with the unit made explicit.
  • Furniture protection, masking, access equipment and daily or final cleanup.
  • Exclusions for major repairs or hazardous coatings, weather assumptions and payment terms.

Frequently asked questions

Should painting estimates use floor area or wall area?

Use the measurement your rate is based on and name it explicitly. Wall surface area is not the same as room floor area. List ceilings and trim separately when they are not included in the wall-painting price.

How do I price surface preparation in a painting quote?

Describe the included patching, sanding, caulking and priming. Use a separate prep line when its cost is significant, and distinguish minor surface preparation from major drywall, wood or moisture repairs.

What if the customer has not chosen paint colors yet?

State the number of colors and the paint product or allowance assumed in the estimate. Explain that extra colors, specialty finishes or a changed product may require an updated price before materials are ordered.

How should an exterior painting estimate handle weather?

Give an expected scheduling window rather than an unconditional completion date. State that preparation and application depend on suitable weather and product requirements, and identify any access or staging costs included.

A PDF is where the quote stops. That's the part that costs you jobs.

The document you just built looks the part. But the moment you attach it to an email, you're back to guessing — did they open it, did they read it, do you chase today or next week?

A static PDF

  • You attach it and hope it lands
  • No idea if it was ever opened
  • The client replies whenever they get around to it
  • Following up means scrolling your sent folder
  • Every new quote starts from the last file you duplicated

The same quote in NubryxAI

  • Send it by email in one click, branded and formatted
  • See the moment your client opens it
  • They accept or decline online — no reply email needed
  • One board shows what's sent, viewed, accepted and expiring
  • Duplicate a past quote and send the next one in minutes
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